Step-by-Step Birth Certificate Name Correction Process (2026 Guide)
A birth certificate is one of the most important legal identity documents. Any mistake in the name—whether of the child, father, mother, or spelling errors—can create serious problems later in life, especially for school admissions, passports, Aadhaar, PAN, visas, and government schemes.
In 2026, most Indian states and municipal bodies have simplified the birth certificate name correction process, allowing both online and offline applications. This article explains the complete step-by-step procedure, required documents, timelines, and common mistakes to avoid.
Birth certificate name corrections are usually required due to:
* Spelling mistakes in the child’s name
* Incorrect father’s or mother’s name
* Name mismatch with Aadhaar, school records, or passport
* Missing surname or wrong initials
* Change after adoption or legal name change
First, determine whether the correction is:
* Minor correction (spelling mistake, single letter error)
* Major correction (complete name change, parent name change)
Minor corrections are usually faster and may not require court involvement.
You will generally need the following documents (original + photocopies):
* Existing Birth Certificate (incorrect version)
* Aadhaar Card of the applicant (child or parent)
* School Certificate / Hospital Discharge Summary
* Parent’s Aadhaar Card
* Affidavit for Name Correction (on ₹10–₹50 stamp paper)
* Gazette Notification (only for major name changes)
* Passport-size photographs
An affidavit must clearly mention:
* Incorrect name as printed
* Correct name as requested
* Reason for correction
* Applicant’s declaration
The affidavit must be notarized by a Notary Public or Executive Magistrate.
Available in most states through:
* Municipal Corporation website
* State Civil Registration System (CRS) portal
Steps:
1. Login to the official portal
2. Select “Birth Certificate Correction”
3. Enter registration number and details
4. Upload documents and affidavit
5. Pay the correction fee
6. Submit application
Visit:
* Municipal Corporation
* Nagar Palika / Panchayat Office
* Registrar of Births and Deaths
Submit the application form along with documents.
Fees vary by state and type of correction:
* Minor correction: ₹50 – ₹200
* Major correction: ₹300 – ₹1,000
* Gazette publication (if required): extra charges
The registrar verifies:
* Supporting documents
* Consistency with hospital/school records
* Affidavit authenticity
In some cases, you may be asked to appear in person for verification.
Once approved:
* The corrected birth certificate is issued
* You can download it online or collect it physically
* Processing time: 7–30 working days (2026 average)
Important Things to Keep in Mind
* Always ensure name consistency across Aadhaar, school records, and passport
* Avoid frequent corrections; it raises verification issues
* Keep acknowledgment slips and application numbers safe
* Apply as early as possible—preferably before school admission
Q1. Can birth certificate name be corrected after many years?
Yes. There is no age limit in India.
Q2. Is court approval required?
Only for major name changes or disputes.
Q3. Is online correction valid for passport use?
Yes, if issued by the official registrar.
Conclusion
In 2026, correcting a name on a birth certificate has become much easier due to digitization and online portals. By following the correct steps, submitting proper documents, and choosing the right application method, you can get your corrected birth certificate without unnecessary delays.
Always verify state-specific rules, as procedures may slightly vary across India.